Privacy Policy

Effective Date: June 12, 2025

This Privacy Policy explains how Your Roadmap – Coaching & Consulting ("Company", "we", "us", or "our") collects, uses, shares, and protects your personal data when you visit our website at www.yourroadmap-cc.com (the “Site”) or interact with our services, including registering for events, downloading content, or submitting forms.

We are committed to protecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the EU General Data Protection Regulation (GDPR), and other applicable data protection laws.

1. Who We Are

This Site is operated by L3P Consultancy Ltd, a company registered in England and Wales (Company No. 10554035), with its registered office at:

W8a Knoll Business Centre, 325–327 Old Shoreham Road, Hove, England, BN3 7GS

2. What Data We Collect

We may collect and process the following categories of personal data when you use our Site or participate in our services (such as events or downloads):

  • Identity and Contact Information: Name, email address, company name, job title, phone number (if provided)

  • Event and Pre-Registration Data: RSVP status, event preferences, accessibility needs, areas of interest, experience level, and any responses to custom questions used to tailor the event experience or support personalised engagement. This information will always be clearly indicated at the point of collection.

  • Technical Data: IP address, browser type, device information, operating system, referral source, and activity on the Site (via cookies and analytics tools)

  • Communications: Any messages, comments, or feedback you submit via forms, email, or during interactions with us

When you register for an event via a third-party platform such as LinkedIn, we receive your registration data (e.g. name, email address, job title) directly from the platform for the purposes of managing the event and following up with relevant information.

We do not knowingly collect any special category (sensitive) data unless explicitly provided by you with consent for a clear and specific purpose.

3. How We Use Your Information

We process your personal data for the following purposes and legal bases:

Purpose Legal Basis (UK/EU GDPR) To manage event registrations Performance of a contract or consent To send emails and communications about events or resources Consent To analyze traffic and improve our website Legitimate interests To respond to inquiries or requests Legitimate interests To comply with legal obligations Legal obligation

We may also use your email address to send occasional updates about future events or services that we believe may be of interest, based on your original registration. You can opt out of these emails at any time.

You may withdraw your consent at any time by contacting us or using unsubscribe links in our emails.

4. How We Share Your Data

We do not sell or rent your personal data. We may share it with:

  • Service Providers (e.g., email systems, analytics platforms, event hosting tools such as LinkedIn Events or Zoom)

  • Event Co-Hosts or Partners (only if clearly disclosed and with your consent)

  • Legal Authorities (only when required by law or to defend legal rights)

All third parties are contractually obligated to process your data in compliance with applicable data protection laws.

5. International Data Transfers

Your data may be transferred and processed outside the UK or EEA (for example, if we use U.S.-based service providers). Where this occurs, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses (SCCs)

  • UK Addendum to SCCs

  • Transfers to countries deemed adequate by the UK or European Commission

6. How Long We Keep Your Data

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, or to meet legal, regulatory, or reporting requirements. When your data is no longer needed, we securely delete or anonymise it.

7. Your Rights

If you are located in the UK or EEA, you have the right to:

  • Access your personal data

  • Rectify inaccurate or incomplete data

  • Request deletion (“right to be forgotten”)

  • Restrict or object to data processing

  • Withdraw consent (where applicable)

  • Data portability

  • Lodge a complaint with a data protection authority (e.g., the ICO in the UK)

You can unsubscribe from our emails at any time by clicking the unsubscribe link or contacting us directly.

To exercise your rights, email us at: hello@yourroadmap-cc.com

8. Cookies and Tracking

We use cookies and similar technologies to understand how visitors use our website and to improve your experience.

You may accept or reject non-essential cookies using our cookie banner or through your browser settings. Disabling cookies may affect site functionality.

9. Children’s Privacy

Our Site and services are intended for individuals aged 18 and older. We do not knowingly collect personal data from children under 18.

10. Data Security

We implement appropriate technical and organisational measures to protect your personal data, including:

  • Encrypted communications

  • Secure servers and access controls

  • Regular data audits and policy reviews

Despite our efforts, no system is 100% secure. We encourage you to use caution when submitting information online.

11. Updates to This Policy

We may update this Privacy Policy from time to time. Updates will be posted to this page with a revised effective date. We encourage you to review the policy regularly.

12. Contact Us

If you have questions about this Privacy Policy or your personal data, you can contact us at:

hello@yourroadmap-cc.com
L3P Consultancy Ltd
W8a Knoll Business Centre, 325–327 Old Shoreham Road, Hove, England, BN3 7GS